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Key responsibilities

• Manage the full-cycle accounting functions, including accounts payable, accounts receivable, payroll, and general ledger maintenance;
• Prepare monthly, quarterly, and annual financial reports, for management and stakeholders;
• Develop and monitor annual budgets in collaboration with division heads and senior management;
• Ensure compliance with relevant laws and regulations, internal policies and procedures, and donor requirements for financial reporting and record-keeping;
• Manage the organisation’s banking relationships and oversee cash flow and treasury functions;
• Analyse financial data to identify trends, risks, and opportunities, and provide strategic recommendations to leadership;
• Coordinate with external auditors during audits and liaise with regulatory bodies as needed;
• Support fundraising efforts by providing financial data and analysis;
• Develop and implement financial policies and controls to enhance efficiency and mitigate risk;
• Supervise and develop the finance team, providing mentorship and fostering professional development.

Experience, skills and knowledge

• Bachelor degree in finance, accounting, business management or related field; certified Public Accountant (CPA) or Certified Management Accountant (CMA) certification preferred;
• Minimum 5 years of experience in a finance management role, of which at least one year is gained in the non-profit sector;
• Solid understanding of Hong Kong accounting standards and non-profit financial reporting requirements;
• Experience with grant management and donor reporting requirements;
• Excellent analytical and problem-solving skills, with the ability to interpret financial data;
• Effective communication and presentation skills, with the ability to translate financial information for non-financial stakeholders;
• Proficiency in leveraging a variety of IT solutions to drive efficiency, productivity, and data-driven insights, is an advantage;
• Speak and write fluent English and Cantonese.

Personal attributes

• Passion for Feeding Hong Kong’s mission and a commitment to reducing food waste and delivering food security;
• Strong ethical standards and integrity;
• Detail-oriented with a strategic mindset.

Key responsibilities

Administration and Procedures:

• Manage office procedures, routines, and systems for smooth daily operations;
• Coordinate office environment organization, filing, and meeting room setup;
• Liaise with external providers to ensure well-equipped facilities;
• Maintain facilities cleanliness and coordinate minor repairs;
• Process facilities supplies requests and manage inventory;
• Identify procurement needs, research suppliers, and track invoices;
• Support budget tracking for office-related expenses;
• Manage incoming and outgoing courier deliveries;
• Greet and assist visitors, directing them as needed.

HR Administration:

• Maintain and update employee records and personnel files;
• Assist with payroll processing and HR database management;
• Support benefits programme enrollment and payroll processes;
• Assist in recruitment, onboarding, and offboarding processes;
• Coordinate annual performance reviews and internship programmes.

Employee Engagement:

• Plan engaging team-building activities like group outings and social events;
• Propose creative team-building ideas aligned with organszational culture;
• Handle logistical arrangements for activities, including bookings and catering;
• Communicate event details to encourage employee participation.

Experience, skills and knowledge

• 1-2 years of relevant experience in an HR or administrative role is preferred;
• Fresh graduates in HR field are encouraged to apply;
• Candidates with 3-4 years of relevant experience may be considered for officer-level roles;
• Fluent in written and spoken Cantonese and English;
• Effective communication in various forms and excellent presentation skills.
• Good numerical and critical thinking skills; 
• Able to establish strong working relationships with Feeding Hong Kong stakeholders;
• Work independently and with diverse groups of people; be approachable, empathetic, and adept at building trusting relationships across all levels of the organization.
• Display a high level of initiative, problem-solving, and decision-making skills;
• Work unsupervised and organize a demanding workload;
• Juggle multiple priorities and deliver under pressure;
• Work accurately with close attention to detail;
• Work with and maintain the confidentiality of sensitive information.
• Knowledge of strong computer skills such as Microsoft Office;
• Basic understanding of HR and Clerical practices and procedures.

Personal attributes

• Passion for Feeding Hong Kong’s mission and a commitment to reducing food waste and delivering food security;
• Strong ethical standards and integrity;
• Ambitious with a desire to learn and develop a career in HR.

工作內容

• 協助公眾參與團隊，以確保樂餉社的活動得以順利進行；
• 支協食物募捐活動、學生會面活動，義工及其他社區活動；
• 帶領義工活動簡介及倉庫參觀；
• 協助處理文書工作及翻譯工作；
• 協助資料輸入；
• 協助其他突發的項目。

要求

• 具流利中英文口語文書能力；
• 熱衷於關心環境及社會議題；
• 獨立工作能力強及願意在壓力下工作；
• 判斷工作的輕重緩急，合理安排工作的優先順序；
• 做事細心，認真，盡職盡責；
• 具備良好的溝通能力及與善於與他人建立良好的互動關係；
• 純熟運用微軟辦公室軟件(Microsoft office)；
• 具運用設計軟件之經驗者優先。

工作時間

學期間：為期四個月，每星期最少工作一天 暑假期間：為期兩個月，每星期工作五天 寒假期間：為期一個月，每星期工作五天

Duties

• Provide admin support to the Food Sourcing Team;
• Approach new food donors and prepare pitching materials;
• Assist in food donation reports and analysis;
• Provide support in food industry research;
• Support retail surplus collections;
• Assist in food exhibitions or events if necessary;
• Support with other ad-hoc projects as required.

Requirements

• Open to undergraduate student who is passionate about environmental and social issues;
• Pay close attention to detail and accuracy;
• Good interpersonal and teamwork skills;
• Interact with a range of different people, confidently and pleasantly.
• Work independently with little supervision;
• Proficient in MS Excel, PowerPoint, and MS Word.

Working day

• Ideally 1-2 full days a week during term time but can be flexible to fit in with university studies or
• 2-month full time during summer / 1-month full time during winter break.